How watchlist monitoring works
Watchlist monitoring in full: what is checked, how often, how quickly you would hear, and the things it would miss. This page separates what runs today from capabilities that require scoped activation.
How Watch works
For one person with a focused shortlist: up to 10 employers, one private shortlist and one member. Sponsor-register checks run daily. Companies House checks run monthly. Source-linked change emails and a weekly all-clear are included.
What is deliberately left out: assurance reports, team workflow, client matters and additional portfolios start on higher plans.
How it starts: a 30-day pilot needs no card and cannot convert automatically. The £19 monthly subscription begins only if you choose to continue through Paddle checkout.
How Monitor works
For one accountable team: up to 100 employers, one portfolio and one member, with daily sponsor-register checks, monthly Companies House checks and an assurance report.
How it starts: a 30-day pilot needs no card and cannot convert automatically. The £49 monthly subscription begins only if you later choose to continue through Paddle checkout.
What gets checked
You send a list of employers. Sponsor-register checks run daily. Companies House checks run monthly, as shown below; both are compared with dated evidence we keep.
| Signal | Source | Checked |
|---|---|---|
| Still on the sponsor register | GOV.UK Register of Licensed Sponsors | Daily |
| Rating dropped from A to B | The same register, compared with yesterday's copy | Daily |
| Company no longer active | Companies House Free Company Data | Monthly |
| Accounts or confirmation statement overdue | Companies House | Monthly |
| Record first observed, already carrying a signal | Both, joined | Daily |
The rating check and the "still on the register" check exist because GOV.UK publishes today's register and never what changed. Comparing each day's copy with the last is the only way to see a movement, and it is why this cannot be answered retrospectively by anyone who was not already watching.
How quickly you would know
The register is fetched once a day. A licence disappearing or a rating dropping is therefore detected within 24 hours of GOV.UK publishing it. Material changes are emailed after that daily check; when nothing moves, daily customers receive one weekly assurance email instead of repeated all-clear messages.
Companies House publishes its bulk company data monthly, on the first. A company entering liquidation is picked up in the next monthly snapshot, so that signal can be up to a month behind. It is listed as monthly in the table above rather than described as real time, because it is not.
What would slip through
A vacancy. No register records who is hiring. A licence means an employer can sponsor a visa, nothing more.
Anything about a specific person's case. This is employer data. Whether somebody qualifies for a visa is a question for a regulated adviser, and we are careful to stay on the far side of that line.
A company we cannot match by name. Employers are joined to company records by name. About 83% match. Where a name is held by more than one company we report nothing rather than guess, so a quiet employer is not the same as a healthy one.
Distress that Companies House has not recorded yet. A company can be in trouble for months before its filings show it. This reports the paperwork, which is a lagging indicator.
What the email contains
The report is designed to work in ordinary email clients without remote images. It gives a count of employers checked, puts urgent changes first, links each employer back to the searchable record and repeats the source limitations next to the result. Resend delivers the message and returns delivery, bounce and complaint events as described in the privacy notice.
What happens when nothing happens
Most weeks, nothing on your list moves. You still get a weekly email, and it says so clearly. That is the product working: the alternative is checking 127,826 employers yourself in case one of them changed.
How Team works
For an operations team: up to 500 employers, 20 portfolios and 25 members. Admin, reviewer and read-only roles divide responsibility; the shared action queue, client matters and scheduled reports keep the follow-up visible.
Important boundary: portfolio groups are reporting and ownership views inside one workspace. They are not separate security boundaries.
How it starts: £149 per month is indicative. We confirm the workflow, limits, activation date and final price in writing before asking you to buy. Selecting Team or sending a request does not change access or create a charge.
How Adviser works
For advisers managing separate client work: up to 2,000 employers, 100 portfolios and 100 members, with Team workflow, portfolio ownership and branded assurance reporting.
Important boundary: a portfolio can organise a client's work, but it is not a separate workspace or security boundary. If clients require isolation, that must be agreed as part of the scope.
How it starts: £399 per month is indicative. We agree client separation, reporting, limits, activation and final price in writing before checkout. A request is an enquiry, not an order.
How Enterprise works
For organisations with procurement and integration requirements: Adviser capabilities plus live read-only API access and an SSO implementation agreed with your identity provider, with an implementation plan and support commitments.
No off-the-shelf promise: SSO is not switched on from a pricing-page click. Configuration is staged and enforcement remains off until issuer, redirects, claims and recovery access are verified. We document data flows, responsibilities, limits and support before activation.
How it starts: Enterprise is a custom annual agreement. Contacting us starts a commercial review; it does not change access, start a subscription or authorise a charge.
Checking my work
Every line in every report names the employer and the source, so you can verify it against GOV.UK and Companies House directly. If a report is ever wrong I would rather hear about it than not, and the methodology page sets out where the data can be wrong and why.
Questions before you spend anything? Ask me at hello@knowyoursponsor.co.uk.
Request a 30-day watchlist pilot. No card, no automatic charge and no candidate data. If you later choose a monthly subscription, it renews until you cancel it.
What it costs, and a real sample report.
Last updated 28 October 2026.